20 Functions of the Secretary of the Service

(1) The Secretary of the Service shall:

(a) be accountable to the Executive Chairman;

(b) be responsible to the Governing Board and Management Secretariat;

(c) render Legal Services to the Service;

(d) render legal advice in compliance with Laws, Rules and Regulations affecting the Service;

(e) issue Notices of Meetings of the Service and the Governing Board;

(f) organize and take Minutes of meetings of the Service and the Governing Board;

(g) keep the Seal and maintain the Records of Proceedings of the Service and Governing Board;

(h) communicate Policy decisions to Governing Board Members and Management of the Service and ensure the Action Item is circulated after each of the respective meetings;

(i) arrange for the payment of Fees and Allowances of meetings and all other matters affecting Members of the Governing Board;

(j) keep custody of copies of Assets, Financial and Annual Reports; and

(k) perform such duties as the Governing Board or Executive Chairman of the Service may from time to time direct.

(2) The Secretary of the Service shall summon meetings of the Service and of the Governing Board:

(a) on the written instruction of the Executive Chairman of the Service in paper or digital format; or

(b) on the requisition of One third (1/3) of Members of the Governing Board in writing , in paper or digital format:

Provided that no meeting of the Service or of the Governing Board shall be called without a Notice and Agenda of such meeting being duly given.